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Whistleblower Policy

General

The NC Housing Coalition (NCHC) requires directors, officers and employees to observe high standards of business ethics in the conduct of their duties and responsibilities. As employees and representatives of the NC Housing Coalition, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.

 

Reporting Responsibility

It is the responsibility of all directors, officers and employees to report ethics violations or suspected violations in accordance with this Whistleblower Policy.

 

No Retaliation

No director, officer or employee who in good faith reports an ethics violation shall suffer harassment, retaliation or adverse employment consequence. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within NCHC prior to seeking resolution outside the organization.

 

Reporting Violations

NCHC has an open door policy and suggests that employees share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, Executive Director is in the best position to address an area of concern. However, if you are not comfortable speaking with the Executive Director or you are not satisfied with the Executive Director’s response, you are encouraged to speak with a member of the Executive Committee. The Executive Director is required to report suspected ethics violations to NCHC's Board of Directors, who have specific and exclusive responsibility to investigate all reported violations. For suspected fraud, or when you are not satisfied or uncomfortable with following NCHC’s open door policy, individuals should contact the Executive Committee for the North Carolina Housing Coalition.

 

Compliance Officer

NCHC's Executive Committee is responsible for investigating and resolving all reported complaints and allegations concerning violations and, at his/her discretion, shall advise the Executive Director and/or Board of Directors. The Executive Committee is required to report to the Board of Directors at least annually on compliance activity.

 

Accounting and Auditing Matters

The Executive committee of the board of directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The Executive Committee shall immediately notify the Board of Directors  of any such complaint and work with the committee until the matter is resolved.

 

Acting in Good Faith

Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.

 

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

 

Handling of Reported Violations

The Executive committee will notify the sender and acknowledge receipt of the reported violation or suspected violation within ten business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation. 

Compliance Officers:
Executive Committee for the North Carolina Housing Coalition

North Carolina Housing Coalition Management Staff
Chris Estes, Executive Director


Policy Approved by the North Carolina Housing Coalition Board of Directors on May 26, 2010.

For additional information related to the American Recovery and Reinvestment Act of 2009, click here.

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